readywhen
readywhen (Oliva Health Ltd) · readywhen: AI Assistant That Catches Your Promises and Drafts the Follow-Ups for Small Business Owners
readywhen is an AI assistant for owner-operators of small businesses that reads your connected email, calendar, chat and meeting notes, picks out what you promised and who is waiting on you, and drafts the replies, quotes, invoice chasers and call prep for you to approve. It suits owners of businesses of roughly one to twenty people, such as agencies, consultancies and trades, who keep losing track of what they said they would do.
Best for
Owner-operators of small businesses (about one to twenty people), such as agencies, studios, consultancies, coaches, trades and small software companies, where everything runs through one person's inbox, calendar and calls and promises to customers slip
Not ideal for
Teams that want an assistant to act without approval, companies rolling out an agent across many departments, developers who need an API or self-hosting, buyers who need SOC 2 Type II today or published long-term pricing, and people whose work happens mainly in WhatsApp who need that channel now
Who it's for
Owner-operators of small businesses of about one to twenty people, including agencies, consultancies, coaches, trades, local businesses, real estate and small software companies
Capabilities
- Detects commitments and requests in connected email, calendar, chat, comments and call transcripts, such as a promised delivery date or a customer asking for an update
- Builds a working memory of your business: customers, suppliers, what you promised, to whom, by when and what happened next, kept in your own workspace
- Morning brief that lists what you promised, who is waiting and the one thing that cannot slip, with the reason behind each priority
- Drafts the next step for approval: replies, post-call follow-ups with agreed next steps, quotes based on similar past jobs, and catch-ups before client calls
- Finds overdue invoices, with QuickBooks shown as a source, and drafts friendly chasers to send
- Answers questions about past agreements from your own email, such as what you quoted a customer last time
- Every reply, chaser and schedule change waits for your OK, and you can edit or discard it first
- Reads notes and transcripts from tools such as Google Meet, Granola and Fathom instead of joining calls as a bot
- 100+ connectors set up with OAuth, including Gmail, Outlook, Google Calendar, Slack, Notion and QuickBooks; QuickBooks access is read-only by default
- Runs in the cloud, so it keeps catching and preparing work while your laptop is closed
Limitations
- In beta: the terms say beta features are provided as is and may be discontinued without notice
- Post-beta pricing is not published. The terms describe paid subscriptions billed in GBP, so the current free and unlimited access may change
- The WhatsApp assistant (calling, voice notes and messaging) that its Product Hunt listing leads with is marked coming soon on the website, with first access for active users
- It prepares drafts and suggestions rather than acting on its own, so every send needs your approval
- Built for owner-operators of businesses of about one to twenty people, not for company-wide rollouts across many teams
- No public API and no self-hosted deployment are documented. Custom deployments and dedicated infrastructure are mentioned only for an Enterprise plan
- SOC 2 Type II is still underway; ISO 27001 and GDPR compliance are the current claims
- Connector pages for its 100+ integrations follow a common template, so check that the tool you rely on is supported in depth before depending on it
Use cases
- Getting a morning list of the promises due today, such as a client deck due Thursday and a supplier invoice you said you would pay
- Having the follow-up email from a client call drafted with the three next steps you agreed
- Drafting a quote a customer is waiting on from the job you scoped and what you charged for similar jobs
- Finding which invoices are overdue and sending friendly chasers after a quick review
- Replying to a customer chasing an update before they have to ask twice
- Getting a short catch-up on what was last agreed before a client call
Our take
readywhen is narrower than most AI assistants, and that is what makes it work. Instead of waiting for instructions, it watches the inbox, calendar and call notes for promises and turns them into a ranked daily list and ready-to-approve drafts. That suits owners whose problem is follow-through rather than a lack of automation. The approval-first design and the read-only QuickBooks access keep the risk low, and EU hosting with ISO 27001 will matter to UK and European buyers. The open questions are typical for a beta: no post-beta pricing, a WhatsApp assistant that is announced but not yet generally available, and long connector lists without much depth on each. Try it on your real inbox for a couple of weeks before relying on it for customer commitments.
Who should use it
Small business owners, from solo consultants and coaches to agencies, trades and small software companies, who make lots of promises across email, calls and chat, want a daily list of what cannot slip and ready-to-send drafts, and prefer approving each message to setting up automations.
Who should skip it
Teams that want an agent to send and act on its own, companies that need an assistant across many departments, developers who want an API or self-hosting, organizations that require completed SOC 2 Type II or fixed long-term pricing now, and anyone choosing it mainly for the WhatsApp assistant before it is generally available.
Strengths
- Focused on one clear job, tracking what you promised, so it works without prompts or workflows to build
- Every priority in the brief comes with the reason, such as who asked and what is riding on it
- Nothing is sent without your approval, and QuickBooks access is read-only by default
- Reads meeting notes from your existing tools instead of adding a bot to calls
- EU hosting in Ireland, ISO 27001 and GDPR compliance, and no training on your data, according to the company
- Free and unlimited during the beta, with no credit card
Weaknesses
- Still in beta, with no published pricing for after the beta
- The WhatsApp assistant its Product Hunt listing leads with is still marked coming soon
- Drafts only: it does not complete tasks on its own
- No documented API or self-hosting, and no help docs beyond the website FAQs
- SOC 2 Type II is not complete yet
readywhen pricing
Beta
Free
- Free and unlimited during the beta
- No credit card required
- Web app with 100+ connectors
Enterprise
Custom
- Bespoke deployment, dedicated infrastructure or custom integration scope, per the security page
Note: readywhen is free and unlimited during its beta, with no credit card required. No post-beta plans or prices are published. The terms describe auto-renewing paid subscriptions, with fees quoted in GBP excluding taxes, and the security page mentions tailored setups on an Enterprise plan.
Technical specs
Where readywhen excels
Agency owner after a client call
readywhen reads the call notes, records that round two of the concepts is due Thursday, drafts the follow-up with the agreed next steps, and puts the deadline in the next morning's brief.
Tradesperson working on site all day
Enquiries, quotes and invoices pile up in the inbox. readywhen drafts the enquiry reply with a free slot, the quote from similar past jobs and the chaser for an invoice three weeks old, ready to approve from the phone.
Consultant chasing late payments
Asking which invoices are overdue returns the amounts and clients, with friendly chasers drafted and waiting for approval.
readywhen vs. competitors
readywhen vs. Lindy
Lindy is a general-purpose AI assistant that lives in Slack and email and takes on whatever you delegate across a large integration catalog, including inbox triage, meeting notes and scheduling. readywhen is narrower: it finds the commitments you made without being asked, ranks them in a daily brief, and drafts the follow-through for approval. Lindy suits people who want to hand off many kinds of tasks; readywhen suits owners whose gap is remembering and closing what they promised.
readywhen vs. Poke
Poke is a personal assistant you text over Apple Messages, RCS, WhatsApp or Telegram to triage email, schedule meetings and set reminders, and it messages first on paid plans. readywhen works from a web app today, with WhatsApp access listed as coming soon, and focuses on business commitments: customer promises, quotes, overdue invoices and call follow-ups across email, chat and meeting notes.
Frequently asked questions
What does readywhen do?
readywhen connects to your email, calendar, chat and meeting-notes tools, picks out what you promised and who is waiting on you, and keeps a working memory of your customers and agreements. It sends a morning brief of what cannot slip and drafts replies, follow-ups, quotes, invoice chasers and call prep for you to approve.
How much does readywhen cost?
During the beta, readywhen is free and unlimited, with no credit card required. Post-beta prices have not been published. Its terms describe paid subscriptions billed in pounds sterling, and its security page mentions an Enterprise plan for custom deployments.
Does readywhen work in WhatsApp?
Not for everyone yet. Its Product Hunt listing describes readywhen as an assistant that works inside WhatsApp, which you can call, send voice notes to or message. The website lists that assistant as coming soon, with first access for active users. WhatsApp Business also appears in its connector catalog.
Will readywhen send emails or messages without asking?
No. readywhen drafts replies, chasers and schedule changes, but each one waits for your OK, and you can edit or discard it first. For QuickBooks it is read-only by default and leaves approvals in QuickBooks with you.
Does readywhen join my meetings?
No. It never joins a call as a bot. It reads the notes and transcripts from tools you already use, such as Google Meet, Granola or Fathom.
Where is readywhen data stored, and is it used for AI training?
readywhen says data is encrypted in transit and at rest, hosted in the EU in Ireland, and never used to train AI models. It says it is ISO 27001 certified and GDPR compliant, with a SOC 2 Type II audit underway and a Data Processing Agreement available on request. Its privacy notice names Anthropic's Claude API as a processor for meeting transcript content.
readywhen vs Lindy: what is the difference?
Lindy is a general AI assistant you delegate a wide range of tasks to across a large catalog of apps, working mainly from Slack and email. readywhen does one job: it automatically catches the commitments a small business owner makes and prepares the follow-through for approval, with no prompts or workflows to set up.
Integrations & fit
Alternatives to consider
Lindy
Individual professionals and small teams who want an AI assistant that works across their actual email, calendar, and CRM without building explicit automation flows
Paid
The Interaction Company of California (Cognition)
Busy individuals, founders, and developers who live in their messaging apps and want an assistant that watches Gmail or Outlook, their calendar, and personal or work apps, and texts them first when something needs attention
FreemiumAbout readywhen
readywhen is built for one job: keeping track of commitments. You sign up for the web app, connect Gmail or Outlook, your calendar, Slack, Notion and your meeting-notes tool (it lists 100+ connectors, each set up with OAuth), and from then on it works in the cloud whether or not you have it open. It reads incoming and sent messages, chats and call transcripts for promises and requests, such as "I'll send it over by Friday" or a customer asking for an update, and builds a working memory of your customers, suppliers, what was agreed and what happened next. Each morning it sends a short brief of what you promised, who is waiting and what cannot slip, with the reason for each item. Through the day it drafts the next step: a follow-up after a call with the agreed next steps, a quote priced from similar past jobs in your sent mail, a friendly chaser for an overdue invoice (it shows QuickBooks as one source), a catch-up before a client call, or an answer to "what did we quote Hannah?". Nothing is sent until you approve, edit or discard it, it never joins calls as a bot (it reads notes from tools such as Google Meet, Granola or Fathom), and QuickBooks access is read-only by default. The company says data is encrypted, hosted in the EU in Ireland, never used to train AI models, and that it is ISO 27001 certified and GDPR compliant with SOC 2 Type II underway. readywhen is free and unlimited during its beta, with no credit card; post-beta prices are not published, though its terms describe paid subscriptions billed in pounds sterling and its security page mentions an Enterprise plan for custom setups. Its Product Hunt listing, relaunched on October 19, 2026, describes a WhatsApp assistant you can call, voice-note or message, but the website still lists WhatsApp as coming soon, with first access for active users. The tradeoffs: it gives you drafts rather than acting on its own, it is aimed at the owner rather than at a team-wide rollout, no public API or self-hosting is documented, and it is a young product in beta.
Updates from readywhen
readywhen launched on Product Hunt for a second time, with a listing that describes a senior personal assistant working inside WhatsApp, which you can call, voice-note or message. The website lists the WhatsApp assistant as coming soon, with first access for active users.
readywhen made its first Product Hunt launch, as an assistant for owner-operators of small businesses.
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